As statistics show, 80% of leaders conduct board video conferences to exchange information within the team. Their choice is explained by the fact that when using video communication, you get an answer instantly.
What Is a Board Video Conferencing and Its Etiquette?
Videoconferencing is any type of telecommunication between two or more people using video or audio. Remote workers and people living away from family and friends are already experts in video communications. The increase in the number of people working from home or remotely has led to the widespread adoption of video conferencing as a way to communicate with colleagues.
Since the board video conferencing software is now ubiquitous, it can be assumed that the rules of etiquette for this form of communication are well known to its users. There will be no problems if you want to chat with relatives or friends. You may be an expert at meeting in the office, but the added virtual barrier for videoconferencing can be a real problem.
Rules of Etiquette for Board Video Conference Participant
Surely you have heard during a board video conference how one of the participants crunches chips, taps on the keyboard, and writes letters or talks to someone. You can also hear barking dogs, crying children, and car horns in the background. The valuation method will depend on the volume of all information about the merger/acquisition object: balance sheet, income statement, cash flow statement. There are such parameters for assessing the value of the target company.
Let’s take a look at the main rules for more board video conferencing etiquette. These rules are dictated by common sense and it can be assumed that everyone knows them and is ready to follow them, but this is not at all the case. Since the participants are not in the same room, some behave as if they are not seen and not heard.
- Turn on the camera.
You may not be comfortable looking up at the camera because you want to see what’s happening on the screen. But if you look at the camera from time to time, restoring eye contact with the participants in the video call, they will be sure that you are listening to them carefully.
- Don’t interrupt.
If you feel like saying something, do it for a good reason, like pushing colleagues to make a decision or stopping an overly heated argument.
- Turn off the microphone when you are silent.
This noise can be distracting and even annoying to other participants. And if a cat meows in the background, everyone will definitely not be up to work. Therefore, turn on the microphone only when you start talking.
- Visual aids should help to understand the meaning of the speech, and not divert to the side
Do not clutter up graphics: do not overload the information slide even if using a large LCD display, do not place more than 6 lines of text on a slide. In the design of materials, use soft pastel colors, use red in a minimal amount only as of the most basic accents throughout the presentation.
When you see someone for the first time or are about to have a serious conversation, it’s best to forego the virtual background. Instead, choose a neutral home wall for the background. If there is no suitable space, try to install a computer or camera so that there is no doorway behind you.